Anywhere, Anytime Time Tracking
Benefits of a SaaS-based Time and Attendance Solution
Software as a Service (SaaS)-based time and attendance solutions offer strategic advantages to businesses and are delivered on the Internet with a subscription fee structure. Users avoid costly hardware, software licenses and complex version upgrades while speeding processes and freeing up internal resources to focus their time on core business.
- Cost-Efficiency: SaaS eliminates the need for upfront hardware and software investments, reducing capital expenses. Users typically pay a subscription fee, which can be more cost-effective in the long run.
- Scalability: SaaS solutions are typically scalable, allowing businesses to easily adjust their subscription levels to accommodate growth or contraction.
- Accessibility: SaaS applications are accessible over the internet from anywhere with an internet connection, making it convenient for remote work and collaboration.
- Automatic Updates: SaaS solutions enable companies to avoid the upgrade treadmill. There are no new releases, versions or upgrades. Rather, upgrades and improvements are made on a continuous basis and companies can “opt in” for the enhancements they want. The customers benefit from new features and functions immediately as they are introduced. This “pull” vs. “push” approach means that the SaaS solution is continuously improved for little additional costs — in stark contrast to traditional software that becomes obsolete quickly, even after costly upgrades.
Enhancements to SaaS systems include those that reflect changes in labor laws, regulations and practices. Human Resources, Legal, and senior management have peace of mind knowing that its time and attendance systems are always up to date in these areas.
- Reduced IT Burden: With SaaS, the solution provider runs and maintains the system. The customer no longer has to perform low-value but mission-critical IT activities such as nightly backups, tuning databases, defragging storage systems, applying security patches, and more.
The IT department can focus its energies on more strategic activities, those that add real value to the business, while the Human Resource department no longer has to wait for patches or upgrades so it can perform time and attendance functions.
System capacity is also managed seamlessly by the provider. Users never have to worry about exceeding capacity, adding servers, or freeing up space on existing servers.
- Rapid Deployment: SaaS applications can be deployed quickly, often within minutes, compared to traditional software installations that may take much longer.
- Global Accessibility: SaaS solutions are accessible globally, making them ideal for businesses with international operations or remote teams.
- Cross-Device Compatibility: Most SaaS applications are designed to work on various devices and platforms, including desktops, laptops, tablets, and smartphones.
- Collaboration and Remote Work: SaaS tools often come with collaboration features that facilitate teamwork and communication among remote or distributed teams.
- Automatic Backups and Data Recovery: SaaS providers typically have robust data backup and recovery systems in place, reducing the risk of data loss.
- Security and Reliability: Some companies are nervous about using SaaS solutions for time and attendance. They worry that systems hosted off their own premises are more apt to suffer downtime or that having data available over the Internet opens them up to hackers — of especially critical concern due to the sensitivity of employee data.
In reality, SaaS-based models have proven to be more secure and dependable than systems managed in-house. SaaS providers’ data centers feature advanced firewall technology and timely backups, and they have many practices in place to ensure highly secure hosting environments.
For example, the time and attendance SaaS solution TreeRing Time is heavily safeguarded to protect its users’ data. Its advanced servers and data centers rely on fault-tolerant technology and are designed for immunity against prolonged power outages, flooding, fire, and other natural disasters. All data sent between TreeRing Time and our customers is automatically encrypted.
TreeRing Time is highly secure and dependable, with uptime that is better than 99.962%.
All told, this SaaS solution provides a much higher level of security and integrity than customers can reasonably achieve with an in-house solution.
- Predictable Costs: With subscription-based pricing, organizations can budget more effectively, knowing exactly how much they will pay for the service each month or year.
- Customization: TreeRing Time is fully customizable to meet the specific needs of a business.
- Analytics and Reporting: SaaS applications often provide built-in analytics and reporting tools, making it easier for businesses to gather insights and make data-driven decisions.
- Compliance and Regulations: Hosted in a SAS 70 Type II compliant data center
- Support and Maintenance: Customer support is built into SaaS pricing.
- Green Computing: SaaS can be more environmentally friendly as it often allows multiple organizations to share resources on the provider’s infrastructure, reducing overall energy consumption.
- Vendor Expertise: SaaS providers specialize in their respective domains, bringing deep expertise and best practices to users.
- Integration: TreeRing Time offers full web API integration options with other software, allowing users to connect their SaaS tools with existing systems and workflows.
While many SaaS solution technology providers have added time and attendance functions to their existing product mix, products such as TreeRing Time are developed from the ground up to leverage SaaS technology by experts in labor management needs and systems.
A comprehensive system based on 30 years of experience in time and attendance, TreeRing Time provides the reliability of a tried-and-true solution along with the advantages of a SaaS delivery model.
TreeRing Time can be accessed easily. Users need only their company-specific URL and a web browser. Customized user profiles tailor the user experience for a broad range of system users from different departments. The system’s user-friendly interface makes it easy for managers and employees to develop efficient schedules, budget employee labor, manage time-off requests, accrue leave time totals, and generate useful reports. The system also includes biometric hand and finger readers, PIN time clocks, proximity readers and online time sheets to improve labor tracking. With time-tested technology and experience working with complex pay rules, TreeRing Time manages overtime tracking for compliance with the U.S. Fair Labor Standards Act (FLSA) and is designed to help users meet union regulations along with other federal mandates. The system is easily scalable to organizations of different sizes, and it integrates well with HR and payroll to help companies meet all of their HCM needs.
The benefits of a SaaS-delivered, automated time and attendance system cannot be overstated. Systems like TreeRing Time enable companies to easily track employee time and manage attendance issues with minimum cost and maximum productivity.